7 of the Best Dental Practice Management Software Tools

It’s important that you have the right dental practice management software to analyze key metrics and oversee your day-to-day operations. This can help you increase production and retain patients. If you don’t keep an eye on your numbers or trends, how can you efficiently grow it? The right software can help show you what you could be doing better to make more money.

When it comes to dental practice management software, there are hundreds of tools out there. How do you know which one tool, or combination of tools, is right for your practice? Through our research on dental practice software, we found many tools in the marketplace with software features including appointment management and scheduling, patient account management, billing, and records, as well as, tools for claims management, clinical charting, document storage, and reporting, to name only a few...

First, Let’s Review Dental Practice Software Features

When you look for software programs, make sure to look for these features:

  • Appointment Management
  • Appointment Reminders
  • Claims Management
  • Clinical Charting
  • Imaging
  • Inventory Management
  • Patient Account Management
  • Patient Billing
  • Patient Records Management
  • Treatment Planning
  • Reputation Management
  • Social Media
  • Marketing Communications

Now, you may already have a program or tool that meets some of these needs. In this case, look for a tool that can cleanly integrate with your programs.

Dentrix - One of the leading practice management softwares

Dentrix is a leading dental practice management software that offers solutions for many aspects of your practice including; front office, business, and clinical areas. Whereas other software programs may specialize in only one of these, Dentrix is an all-in-one solution that provides a network of partner products that can integrate with your current computer programs.

Helping you analyze and manage your practice metrics, the Dentrix Practice Advisor sends you a monthly health checkup where it identifies your strengths, weaknesses, and opportunities. This provides the insight to help you make better business decisions, and to encourage your staff to focus on practice goals, patient care and profitability.

The Dentrix eServices help you with the front office and clinical areas of your practice. With the clinical features you are able to easily chart patient information and automate patient treatment plans, as well as, connect dental images with patient records, keep your clinical notes in one place, and submit digital prescriptions to your lab, all within the tool. Your front office features handle patient management such as scheduling, appointment reminders, and instant messages so that you can better communicate with your patients. It also allows you to more easily manage insurance claims, and the overall payment process.

Dentrix can even allow you to look at your data through a mobile device. Overall, Dentrix helps you improve productivity and streamline your processes, so you can work smarter, improve patient care, and grow your practice.

Dentrix Pricing: Unavailable

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Source: Capterra

Eaglesoft - A top practice management software

Eaglesoft is another top dental management software that competes with Dentrix. It works with dental practices of all sizes and includes features such as clinical charting, accounting/billing, patient management, practice growth and patient communication tools. While many reviews online describe that sometimes “it can be time consuming trying to get to specific information,” many doctors state that once they get to the information, the data is comprehensive, easy to understand and helps them grow their practice.

Specifically, the excellent periodontal charting templates and perio charting capabilities has given Eaglesoft a competitive advantage over other softwares. The software is capable of tracking a patient’s perio chart history, this allows you to have a better understanding of how your patients have progressed over time. Many doctors have stated that Eaglesoft software has allowed them to them work more efficiently so they can focus more on patient care.

Eaglesoft also manages patient scheduling, giving you the ability to block off times for patients without running the risk of double scheduling. It also has several treatment planning features such as; informing patients of coverage estimates, getting digital signatures and preparing treatment workflows. Eaglesoft also offers document management, reporting, and imaging. Overall, it’s a top notch dental software with a strong history of helping dental practices grow and operate smoothly. You can’t go wrong with Eaglesoft.

Features:

✅Patient Records Management
✅Clinical Charting
✅Accounting
✅Scheduling
✅Treatment Planning
✅Practice Growth
✅Patient Communication
✅Patient Records

Pricing: Not provided

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Source: Capterra

Open Dental - User friendly software and the best choice for your money

Open Dental is an easy-to-use open source practice management tool that many new doctors are choosing. Two major perks of Open Dental are:

  1. The tool truly allows you to be paperless and chartless, and
  2. Their customer service is known for reliably getting back to their clients (which is pretty much unheard of in the dental software marketplace).

Open Dental is as comprehensive as Dentrix and Eaglesoft, it will benefit your practice through allowing patients to schedule their appointments online and automate the process of following-up with patients to request appointments. They even offer a mobile app and patient portal. This makes it easy for managing appointments anywhere and anytime you need to.

After doing our research, Open Dental has by far, the best reviews of all the dental practice management software systems that we’ve looked at. Overall, Open Dental aims to help you improve productivity and efficiency of your practice so that you can focus on the patient experience.

Features:

✅Appointment Management
✅Hands-Free Charting
✅Orthodontic Charting
✅Progress Notes
✅Appointment Reminders
✅Claims Management
✅Clinical Charting
✅Imaging
✅Patient Account Management
✅Patient Billing
✅Patient Records Management
✅Treatment Planning

Pricing:

  • Starting Price $159.00/month
  • Pricing Details $159/mo./location for at least 6 months $99/mo. after 12 consecutive mos.
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Source: Capterra

RevenueWell - A Dental Communication and Marketing Software

RevenueWell is a patient communication and marketing tool that integrates with your practice management software. It enables you to streamline and manage your front office activities so that you can improve patient care and increase existing patient production.

Through its tools, you can keep your patients engaged and coming back with features such as; automatic patient communication, newsletters and campaigns, appointment confirmations, reputation management, patient portal, and social media management. You can even send marketing postcards within the tool and generate comprehensive marketing reports.

RevenueWell helps you reduce costs by helping your staff spend less time on the phone and more time on your patients through the patient portal. Your patients get access to their account information whenever they want it. On the flipside, RevenueWell has limited integrations, so be sure it integrates with your current tools.

Features:

✅Appointment Reminders

✅Patient Account Management

RevenueWell Pricing:

$299/month

No startup fee.

SolutionReach - A Dental Patient Relationship Management Platform

When it comes to building great patient connections, SolutionReach does it very well. It is a dental practice and patient relationship management platform that handles your front desk activities and dental-specific marketing automation. Your patients are savvy and want to be “in the know,” which means they want access to their information 24 hours, 7 days a week. Like RevenueWell, SolutionReach gives patients the access they need to get to their information whenever and wherever they want it.

Your front desk will be able to automate the patient management and scheduling process by setting up appointment reminders through email or text, making it easy to schedule appointments. This lets you and your staff focus on other areas of the business. SolutionReach offers (almost) the same solutions as RevenueWell, but what makes it different is that it claims to offer better “communication capabilities to help reduce no-shows and reactivate patients”.

Features:

✅Appointment Scheduling
✅Email Reminders
✅Online Booking
✅Payment Reminders
✅Recurring Appointments
✅Rescheduling
✅SMS Messaging
✅Two-Way Messaging
✅Appointment Management
✅Appointment Reminders

SolutionReach Pricing:

$379/month

$399 setup fee

SolutionReach-Review-dental-practice-software

Source: Capterra

DemandForce - Known for Its Communication and Reputation Management Features

DemandForces’ software is for front office, communication and reputation management. DemandForce focuses more on the marketing automation side, helping manage your patients and attract new ones. With DemandForce you will get a wide variety of features spanning appointment scheduling, recurring appointments, SMS messaging and email distribution to campaign management, and multi-channel communications such as managing online reviews and fixing your business listings. All of your information will sync directly to DemandForce, ensuring that patients are receiving the right message at the right time.

Features:

✅Appointment Scheduling
✅Email Reminders
✅Online Booking
✅Recurring Appointments
✅Rescheduling
✅SMS Messaging
✅Two-Way Messaging
✅Calendar management
✅IVR/Voice Recognition
✅Batch Communications
✅Email Distribution
✅Multi-channel Communications
✅Print Management
✅Template Management
✅Campaign Management
✅Customer Review Platform
✅Response Management

DemandForce Pricing:

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Screen Shot 2018-07-26 at 4.11.29 PM

Source: Capterra

Yapi - A Popular, User-Friendly Practice Management Software

Yapi has two main features: Appointment management and appointment reminders. Yapi integrates with most of your practice management software, streamlining and digitizing your front desk processes. Your staff will see a virtual dashboard that shows patients as they check-in, in real-time. They will also receive notification reminders listing what items need to be completed for each patient.

With Yapi, you will get a user-friendly interface that enables you to get more patient reviews and set up a repeatable process for engaging new patients and retaining existing patients.

Features:

✅Appointment Management
✅Appointment Reminders
✅Email Reminders
✅Practice Dashboard
✅Social Media Reviews
✅Patient Engagement

Yapi Pricing:

  • Practice Dashboard - $99/month + $199 setup and customization
  • True paperless - $199/month + $299 setup and customization
  • Patient engagement - $199/month + $299 setup and customization.
  • They also have special pricing if you want all of the platforms.

 Yapi-software-practice-management-review

Source: Capterra

Bonus Tool: Dental Intel - A practice intelligence system that grows your practice

Dental Intel is a practice intelligence software that connects to both your practice management and financial software to help you realize immediate insights about your practice. With the software, you can quickly analyze your practice performance and improve the value of your practice. Dental Intel integrates with hundreds of programs and gets your team looking at the data in one place, so that everyone stays focused on the same goal.

We know that it can be difficult to see your data in an easy, comprehensive manner. That’s why itwould be beneficial to find a fast, effective way to manage your workflows, data and processes in one view. Dental Intel has many tools that will help you stay on track and get your work done faster.

Not only does Dental Intel work with partners that can help you, but they also have data analysts who are available to assist you. We love the mission behind Dental Intel. They strive to help dentists improve performance, practice value, and overall culture and will give you an experience unlike any other dental management software.

Visit their site here: http://www.dentalintel.com/

Features:

✅Practice Analysis
✅Practice Growth
✅Expense Analysis

Pricing: Not provided

Click the image below to see it in action. 

dental-intel-practice-management-software

In Summary

Remember, you need to have a close look at the numbers of your practice, because the healthier your practice is, the bigger return on your investment when it is time to sell... Make sure that you select the right dental practice management software that will help you to increase production, retain patients, and meet your goals. Powerful software is essential for your business. Your software will help you analyze your data faster, so you can save time and have a clear idea of where you stand in relation to your goals.

At JPA, we want to help you utilize the newest and most effective ways to realize your practice transition goals. Whether those goals are selling your existing practice, seeking the right practice to purchase, or entering into an associateship or partnership we can help. Let us know how we can assist you in your journey towards your goals.

Related posts:
Selling Your Dental Practice? Let's Talk Debt Payoff
- How to Attract & Retain Talent in Your Dental Practice
Dental Practice Metrics: Knowing the Numbers of Your Practice

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